Information for presenters

Important dates and submission links

Poster and video uploads open on 12 September 2026. The submission deadline is 7 October 2026, Anywhere on Earth (AOE).

For in-person oral presentations, submit your slides at least one day before your scheduled talk day. Slide submission instructions will be sent to presenters by email.

Virtual conference: 13–14 October 2026. Virtual Flash Talks take place on 13 October, 8:00–9:00 pm China Standard Time (UTC+8).

Sign in to your SfNIRS account to access the upload page. Browse the Virtual Posters programme and read the requirements below before preparing your files.

On this page:

• Presentation requirements
• Account preparation
• In-person oral presentations
• Virtual Flash Talks
• In-person posters
• Virtual posters
• Poster Blitz videos
• Recording guidance
• Contacts

Presentation requirements

* Video submission is optional for Virtual Flash Talk and in-person poster presenters. A video of 3 minutes or less is required for anyone participating in Poster Blitz.

Account preparation

To submit a poster or video, you must have an account on the SfNIRS website using the same email address as your account on the abstract submission website. SfNIRS membership is not mandatory. These are separate websites; their accounts are not automatically linked.

• If your SfNIRS account already uses the email address from your abstract submission, sign in and continue to the submission page.
• If the email addresses differ, update your existing SfNIRS account (strongly recommended so that your membership permissions are retained), or create a new account. Membership permissions will not be transferred between accounts.
• If you do not yet have an SfNIRS account, start by creating your account as a member or subscribing to the newsletter.
• A co-author or presenter may also submit the files if their SfNIRS account matches the email address used for their abstract submission account.

To check or update your email address:

1. Sign in at SfNIRS Login.
2. Open My Account and select Edit Profile.
3. Find the Email field under Contact Info, then update and save the information.

For account or submission assistance, contact Dalin Yang at yangd@wustl.edu. Include your Abstract ID, abstract title and leading author.

In-person oral presentations

• Use the conference computer system for your presentation. This supports the room audiovisual setup and allows virtual attendees to follow the presentation via Zoom.
• Submit your slides at least one day before your scheduled talk day. Presenters will receive submission instructions by email.
• Prepare slides in PowerPoint (.pptx) or PDF (.pdf) format. A 16:9 widescreen layout is recommended.
• Use the presenting author’s name as entered in the abstract submission. Bring a backup of all presentation files, including videos, on a USB drive.
• For embedded videos, use a standard codec. PowerPoint’s Package for CD option can collect the presentation and its media files together.
• Before your presentation, check with the technical moderator assigned to your session that the slides and videos display correctly on the conference computer.
• Keep to your allocated presentation time. Session chairs will enforce the time limit.

Presentation filename: use four hyphen-separated fields in this order: session, Abstract ID, presenting author last name and presenting author first name. Use the author’s name as entered in your abstract submission.

Example: OS1-06-Babbage-Charles.pdf

Session codes:

• NDVP – Neurodevelopment
• HWD – Hardware
• MuM – Multimodal applications
• STD – Standardization
• DAX – Data Analysis
• EDL – Neuroscience for everyday life
• BH – Brain Health (clinical and preclinical)
• CAS – Cognitive & Social Neuroscience

Virtual Flash Talks

Presenters selected for a Virtual Flash Talk must upload a poster PDF by 7 October 2026, AOE, following the virtual poster PDF requirements below, and present live during the scheduled session. Each presenter has 3 minutes to introduce their work, followed by a joint Q&A and discussion.

Video submission is optional. If you participate in Poster Blitz, you must submit a video of 3 minutes or less.

Tuesday, 13 October 2026:

• 8:00–9:00 pm China Standard Time (UTC+8)
• 7:00–8:00 am U.S. Central Daylight Time (CDT, UTC−5)
• 1:00–2:00 pm British Summer Time (BST, UTC+1)

The Zoom link will be available on the conference website and shared with presenters approximately one week before the conference. Confirm the session time in your local time zone and join Zoom at least 15 minutes before the session for connection and technical checks.

For problems before or during the session, contact Virtual Conference Chair Dalin Yang at yangd@wustl.edu or the Virtual Conference Support Team.

In-person posters

• Posters in Sessions 1, 2 and 3 will be presented in person.
• The maximum poster size is vertical A0: 841 × 1189 mm (33.1 × 46.8 inches). Landscape posters are permitted if their width does not exceed 841 mm.
• Print your poster in advance; printing services are not provided. Mount it on the morning of your session and remove it by the end of that day.
• Check your session and assigned poster board in the conference programme. A board label such as HWD-012 identifies the session and board; the Poster Board ID must contain three digits.
• Upload a PDF copy, no larger than 50 MB, by 7 October 2026, AOE, so that virtual attendees can view your poster.
• Video submission is optional. If you participate in Poster Blitz, you must submit a video of 3 minutes or less.

PDF filename: use five hyphen-separated fields in this order: session, three-digit Poster Board ID, Abstract ID, author last name and author first name.

Example: HWD-012-138-Lovelace-Ada.pdf

For in-person poster questions, contact Sabrina Brigadoi at sabrina.brigadoi@unipd.it or Dalin Yang at yangd@wustl.edu.

Virtual poster presentations

Virtual poster presenters must submit a poster PDF and a Poster Blitz video of 3 minutes or less by 7 October 2026, AOE, through the Poster & Video Submission page.

• The recommended virtual-only poster layout is vertical, with a 9:16 aspect ratio, for example 1080 × 1920 pixels.
• Submit the poster as a PDF no larger than 50 MB.
• Virtual posters do not have physical poster boards, do not receive a Poster Board ID and do not need to be printed.
• The poster and Poster Blitz video will be available online during the conference for virtual attendees to view and discuss.

PDF filename: use four hyphen-separated fields in this order: session, Abstract ID, author last name and author first name.

Example: Vi-138-Turing-Alan.pdf

Browse the Virtual Posters programme for the provisional list of presentations.

Poster Blitz videos

Poster Blitz takes place on 13 October 2026 through the Virtual Conference platform. Content will remain accessible throughout the conference, with comments available for questions and discussion.

Poster Blitz sessions include both virtual and in-person posters. All presenters participating in Poster Blitz must submit a companion video presentation of 3 minutes or less that walks viewers through the key points of their poster.

• Duration: no more than 3 minutes. This is a strict limit even if the file is smaller than the size limit; a video lasting 3 minutes and 1 second or more will not be accepted.
• File size: no more than 100 MB.
• Format: MP4. Other formats, including AVI, will not be accepted.
• Introduce the main findings of your work clearly and concisely. PowerPoint is recommended for recording; other software may be used if the video meets the same requirements.

MP4 filename: use four hyphen-separated fields in this order: session, Abstract ID, author last name and author first name.

Virtual poster example: Vi-138-Turing-Alan.mp4

See the recording guidance below for preparation and export tips.

Recording guidance

PowerPoint: follow Microsoft’s guide to recording a slide show. Record your narration, then export the presentation as an MP4 video. HD 720p is recommended; use the available export quality settings, such as Customize Export → HD (720p). After exporting, check that the video is no longer than 3 minutes and no larger than 100 MB.

Other recording software: OBS or Zoom may also be used if the exported file meets the same duration, size and format limits. See Zoom’s guide to starting a computer recording.

• For these short uploaded videos, use one slide for a poster recording; a short talk recording may use up to four slides.
• Using a webcam is optional and can increase the exported file size.
• Focus on the key points, practise within the time limit and test your recording setup before making the final version.

Contacts

Virtual conference, account matching, poster/video submission and recording: Dalin Yang — yangd@wustl.edu. For submission problems, include your Abstract ID, abstract title and leading author.

In-person posters: Sabrina Brigadoi — sabrina.brigadoi@unipd.it; or Dalin Yang — yangd@wustl.edu.